June 2008
Cactus Needles Knitting Guild Minutes
Special Board of Directors Planning Meeting
June 26, 2008
Following an informal format, the meeting was called to order and opened for discussion.
• Duties and responsibilities were reviewed and amended
o Birthday Cards – it was suggested that Cynthia Pepenski be asked to managed birthday cards
o Communication – the excellent job that Jackie has been doing was clarified as a position
o Events Coordinator/ Liaison – this is a position in progress and Bev is refining it’s responsibilities. Shop Talk and News will fall under this umbrella
o Holiday Parties – the budget for Holiday Parties has been revised so that attendees will fund the holiday event. Regina has asked to be a guest instead of the chair and MC. It was suggested to ask Marsha French to be the chair.
• Budget
o It was proposed to be over expected income and dip into the reserves to support new member recruitment efforts
o Mid-year vote to increase dues from $24 to $30 p/year
o Programs – requested for a budget of $200 for 4 special program speakers p/year to be paid $50
• State Fair
o It was decided to keep the State Fair to a low key topic due to the guild’s participation in judging and lack of general interest in submitting items.
o To consider placing an ad in the 2009 catalogue
o To consider hosting a knitting demo table
The meeting closed at 9:00 pm.
Special Board of Directors Planning Meeting
June 26, 2008
Following an informal format, the meeting was called to order and opened for discussion.
• Duties and responsibilities were reviewed and amended
o Birthday Cards – it was suggested that Cynthia Pepenski be asked to managed birthday cards
o Communication – the excellent job that Jackie has been doing was clarified as a position
o Events Coordinator/ Liaison – this is a position in progress and Bev is refining it’s responsibilities. Shop Talk and News will fall under this umbrella
o Holiday Parties – the budget for Holiday Parties has been revised so that attendees will fund the holiday event. Regina has asked to be a guest instead of the chair and MC. It was suggested to ask Marsha French to be the chair.
• Budget
o It was proposed to be over expected income and dip into the reserves to support new member recruitment efforts
o Mid-year vote to increase dues from $24 to $30 p/year
o Programs – requested for a budget of $200 for 4 special program speakers p/year to be paid $50
• State Fair
o It was decided to keep the State Fair to a low key topic due to the guild’s participation in judging and lack of general interest in submitting items.
o To consider placing an ad in the 2009 catalogue
o To consider hosting a knitting demo table
The meeting closed at 9:00 pm.
